Published on 7 October 2026
What managing expenses takes
An expense claim always follows the same path: the spend, the receipt, the check, the reimbursement, then the accounting entry and sometimes a line on the payroll. What costs time is not the expense, it is the path: the receipt found at the bottom of a pocket at the end of the month, the amount retyped, the spreadsheet redone by the accounts team.
The module covers that path, from the expense to the files that go out to accounting and payroll. The reimbursement itself is still made by your bank or your payroll.
One line per expense
Expenses are kept month by month. “+ Line” opens a card you fill in one go: the day (type 12 for the 12th of the month), the file, internal or client, the assignment, the category, the quantity, the amount incl. VAT. VAT is calculated at the category's rate and can be corrected by hand. The line saves itself once it is complete.
In a personal vehicle, you type in the kilometres: the mileage scale (barème kilométrique) works out the amount, based on the tax horsepower (puissance fiscale) recorded on your file.
The receipt, read and checked
Every line has its receipt, photographed on a phone or uploaded as a PDF from a computer. The document is read and compared with the line, and any discrepancy shows up in orange. The other way round, you upload the receipt on its own and the line fills itself in: all that's left is to check it.
This reading currently goes through the configured AI provider. Later it will happen on the machine itself.
The month submitted
The PDF summary gives the month's table with the receipts stapled to it, ready to send on or to file. “Submit the month” locks the lines; “Reopen the month” lets you correct them. The daily briefing reminds you of a month still to be submitted, and the assistant answers questions about your expenses.
For whoever handles the team's expenses
Everyone sees only their own expenses. The right to manage the team's expenses, granted by default to the admin area, opens up the full view: a summary per person or for the whole month, the accounting export in FEC format and the payroll variables export. This right reads and exports; it does not change what a colleague has entered.
The catalogue, under your control
Admins keep the catalogue of categories: the unit, the TVA rate, the expense account, the payroll item, the cap, active or dormant. They also set the accounts for the accounting export and the mileage scale. Each person's payroll number, vehicle horsepower and third-party account are on their file.
Your clients' expenses
When your clients have their own client area, they can enter their own expenses there, attached to their file automatically. You find them on the file's record, with the PDF summary.
What it does not do yet
There is no manager approval before payment yet, no flat-rate allowances and no advances. The module does not reimburse anything itself: it prepares what your accounts and your payroll receive. Invoicing, which will build on expenses, is planned.
See it on the demos
Expenses can be tried on both demos, with no sign-up: add a line, drop in a photo of a receipt and watch the line fill itself in, then open the month's PDF summary.
